Every uninsured subcontractor on your job site costs you money at audit time. Audit Monkey collects COIs, tracks expirations, chases renewals, and handles sub payments — so your audit documentation is always complete.
Florida insurance carriers audit your subcontractor records every year. If a sub's certificate of insurance expired — even for a single day — their payroll during that period gets added to your premium base. You pay their insurance on top of your own.
Most Florida contractors are managing COIs in a spreadsheet, a folder, or not at all. When the audit comes, they find out how expensive that was.
What Audit Monkey Handles
What We Do
We collect certificates of insurance from every subcontractor before work begins — including follow-ups until received.
We verify each COI meets your policy's minimum requirements for workers comp and general liability limits.
We monitor every COI expiration date and contact subs proactively before coverage lapses — no gaps, no surprises.
When a COI is about to expire, we chase the sub for the updated certificate so you never have uninsured labor on site.
We process sub payments, maintain payment records, and prepare year-end 1099-NEC forms — all audit-ready.
We maintain a complete, organized sub file for every audit period — so when your carrier calls, you're ready.
The Process
We collect COIs and verify coverage meets your policy minimums before any sub starts work.
We track every expiration date and send renewal reminders 30, 14, and 7 days before lapse.
We process sub payments and maintain clean payment records for every transaction.
When your carrier requests records, we deliver a complete, organized sub file — same day.
FAQ
Audit Monkey's subcontractor management service covers the full lifecycle: collecting certificates of insurance (COIs) from every sub before work begins, verifying coverage meets your policy requirements, tracking expiration dates, chasing renewals before they lapse, processing subcontractor payments, and maintaining the documentation trail required for workers comp and GL audits. We handle the admin so you can focus on the job.
In Florida, if a subcontractor you hire does not carry their own workers compensation insurance, you — the general contractor — are legally responsible for any injuries they sustain on your job site. Additionally, uninsured subs are included in your workers comp and general liability premium audit, which can result in thousands of dollars in unexpected additional premium. A valid, current COI from every sub is your only protection.
If a sub's COI lapses and they continue working, their payroll during the lapsed period is treated as uninsured labor in your audit — meaning you pay their insurance premium on top of your own. Audit Monkey monitors all expiration dates and contacts subs proactively before coverage lapses, so you're never exposed.
Yes. We process subcontractor payments, maintain payment records, and prepare 1099-NEC forms at year end. Having clean, organized subcontractor payment records is critical for both insurance audits and IRS compliance. We keep everything audit-ready year-round.
Insurance carriers include uninsured subcontractors in your premium calculation. Every sub with a valid COI is excluded from your payroll base — directly reducing your premium. Audit Monkey has helped Florida contractors reduce their audit bills by tens of thousands of dollars simply by ensuring every sub's COI is current and properly documented at audit time.
Free consultation. We'll review your current sub management process and show you exactly what's costing you money at audit time.
Free Audit Prep Checklist
30+ items — workers\x27 comp, GL \ amp; commercial auto